Duties/Responsibilities
Provides high-level administrative support and assistance to the Executive Director and
Operations Manager.
Performs clerical and administrative tasks including maintaining historical and meeting
minute records, filing accounting and related documents, and maintaining various
specified lists.
Answers and responds to phone calls made to the SBSO office, takes messages and
promptly communicates same to appropriate parties.
Manages all rentals for the Guthrie Music Rental Library including obtaining, mailing,
coordinating for billing, and re-inventorying music to established standards.
Responsible for phone-based ticket sales using ArtsPeople software (training provided).
Creates and distributes ticket donation certificates for requesting non-profits.
Schedules and prepares for Board and Committee meetings and other meetings,
including preparing agendas (for the review of the Executive Director), gathering
documents needed, and attending to meeting logistics.
Attends selected meetings, taking notes and recording minutes as needed.
Receives incoming mail on behalf of senior staff, reviews contents, determines
importance, and summarizes and/or distributes contents to appropriate staff.
Assists at all concerts under the direction of the Operations Manager.
Picks up, prioritizes, and distributes SBSO mail at least twice each week, generally
Tuesday and Thursday.
Communicates matters of concern to appropriate senior staff.
Arranges travel and accommodations for the Executive Director, Maestro, and featured
artists, as needed.
Interacts with SBSO donors and patrons with a considerate and appreciative attitude.
Maintains the aesthetics of the front office and conference areas.
Performs other related duties as assigned.
Required Skills/Abilities
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Knowledge of office administration, clerical procedures, and recordkeeping systems.
Proficiency with Microsoft Office with the ability to learn new or updated software.