Administrative Assistant

San Bernardino Symphony
San Bernardino


 Provides high-level administrative support and assistance to the Executive Director and

Operations Manager.

 Performs clerical and administrative tasks including maintaining historical and meeting

minute records, filing accounting and related documents, and maintaining various

specified lists.

 Answers and responds to phone calls made to the SBSO office, takes messages and

promptly communicates same to appropriate parties.

 Manages all rentals for the Guthrie Music Rental Library including obtaining, mailing,

coordinating for billing, and re-inventorying music to established standards.

 Responsible for phone-based ticket sales using ArtsPeople software (training provided).

 Creates and distributes ticket donation certificates for requesting non-profits.

 Schedules and prepares for Board and Committee meetings and other meetings,

including preparing agendas (for the review of the Executive Director), gathering

documents needed, and attending to meeting logistics.

 Attends selected meetings, taking notes and recording minutes as needed.

 Receives incoming mail on behalf of senior staff, reviews contents, determines

importance, and summarizes and/or distributes contents to appropriate staff.

 Assists at all concerts under the direction of the Operations Manager.

 Picks up, prioritizes, and distributes SBSO mail at least twice each week, generally

Tuesday and Thursday.

 Communicates matters of concern to appropriate senior staff.

 Arranges travel and accommodations for the Executive Director, Maestro, and featured

artists, as needed.

 Interacts with SBSO donors and patrons with a considerate and appreciative attitude.

 Maintains the aesthetics of the front office and conference areas.

 Performs other related duties as assigned.

Required Skills/Abilities

 Excellent verbal and written communication skills.

 Excellent organizational skills and attention to detail.

 Excellent time management skills with a proven ability to meet deadlines.

 Ability to function well in a high-paced and at times stressful environment.

 Knowledge of office administration, clerical procedures, and recordkeeping systems.

 Proficiency with Microsoft Office with the ability to learn new or updated software.

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